Terms and Conditions for Picture This
"Picture This" is an illustration competition promoted by Waterstone's Booksellers Limited ("Waterstone's") in association with HarperCollins Publishers Limited ("HarperCollins") (together the "Promoters"). The competition is free to enter and is linked to a proposed new book by Michael Morpurgo and the prize is the chance to illustrate this book (see paragraphs 21-23 below).
Conditions of Entry
1. Entrants must be aged 18 or over at the point of entry and a permanent resident of the UK, Channel Islands, Isle of Man or the Republic of Ireland.
2. People who have previously illustrated or published a full-colour children's book or book cover anywhere in the world will not be eligible to enter. Additionally this competition is not open to employees of the Promoters or their immediate families or employees of companies within the HMV Group plc group of companies or HarperCollins group of companies.
3. Only one entry per person. Joint entries will not be accepted.
4. Proof you are able to enter this competition (e.g. to prove age and/or location) must be provided to the Promoters on request.
5. By entering the competition, you are deemed to accept and be bound by these terms and conditions.
First round of competition
6. All entries for the first round of the competition must be received by Waterstone's, at the address set out in paragraph 11 below on or before 4 July 2011 17:30 GMT. No entries received after this date will be valid.
7. To enter the first round of this competition you must produce and submit the following illustrations relating to the winner of the Nation's Favourite Fairytale 2011:
a. One full colour double-page spread (i.e. two facing pages); and
b. Full colour character sketches of three main characters from the winner of the Nation's Favourite Fairytale 2011 including at least two animals and a human (a minimum of three sketches in total). If the winning fairytale does not contain any animals, character sketches should comprise of the three main characters.
You can find out who the winner of the Nation's Favourite Fairytale 2011 is by visiting www.waterstones.com/picturethis
8. The artwork must meet the following specifications:
a. The page measurements (the trim) page size of the final book should be 280 x 220mm (portrait).
b. Size: artwork may be prepared either to the same size or up to 30% larger than that page size of the finished book. Corner marks to show the trim (i.e. the edge of the final printed page) should be clearly indicated outside the area of the actual artwork.
c. Bleed: Allow at least 5mm extra (after reduction) outside the trim if the artwork is to come to the edge of the printed page. Avoid putting important details within 5mm of the edge of the page or where illustration crosses the middle of the book (gutter).
d. Medium: Any medium may be used but it is advisable to avoid luminous paint, fragile collage or other media that will not reproduce well.
9. The illustrations you submit can be the original artwork or high quality copies of your original artwork. Entries will be judged on the visual appearance of submitted artwork and no other information can be taken into account. However please note submitted artwork will not be returned.
10. In entering the competition each entrant represents and warrants to the Promoters that:
a. any artwork submitted is your own original work and that you are the original and sole artist of all artwork provided and that no other person was involved in the creation of such work;
b. you have obtained any and all necessary consents, rights and licenses relating to the artwork you submit to this competition (including that you have the consent of anyone who is identifiably illustrated in your artwork or the consent of their parent/guardian if they are under 16);
c. the artwork submitted does not infringe any third party rights (including intellectual property rights);
d. the artwork has not previously been published anywhere in the world;
e. the artwork does not infringe any laws whether in the UK or elsewhere;
f. the Promoters are free and able to use the artwork in accordance with and in the manner envisaged by these terms and conditions.
11. All artwork must be accompanied by a legibly completed entry form and individually labelled on the reverse with your name, contact telephone number and email address and sent to Waterstone's Booksellers Limited, Capital Court, Capital Interchange Way, Brentford, Middlesex, TW8 0EX and clearly marked 'Picture This'. You can download an entry form from www.waterstones.com/picturethis. Any entry form containing incorrect, false or unreadable information will be rejected.
12. A judging panel (which will include a picture book art director, a picture book editor, a journalist and the Waterstone's picture book buyer) ("Judging Panel") will select a short list of six finalists ("Finalists") from all entrants by no later than 15 July 2011. The Promoters will ensure that at least one of the judges on the Judging Panel is independent of the Promoters. The identity of the judges will be available on request. The Finalists will be the entrants who, in the decision of the Judging Panel, are high quality illustrators, with a grasp of narrative, pacing and characterisation.
13. Waterstone's will notify the Finalists by telephone and/or email that they have been selected for the second round of the competition by 15 July 2011. If you are a Finalist you will need to respond to such notification within 5 days of receiving it. If not, another entrant will be selected to be a Finalist in your place.
Second round of the competition
14. The closing date for the second round of the competition is 30 August 2011 17:30 GMT.
15. Each Finalist will be sent HarperCollins' standard terms and conditions for illustrators for world rights ("Contract") that they must agree (in writing and by 1 August 2011) to sign in an unamended form in the event that they win the competition. If any Finalist does not wish to agree to sign the Contract then they will not be able to proceed in the competition, as continued participation is conditional upon such agreement.
16. Finalists who have signified agreement in accordance with paragraph 15 above must then provide rough black and white drawings for the whole book (approx 12-14 double page spreads) plus original artwork for two more full-colour double page spreads on or before 30 August 2011 17:30 GMT (For artwork guidance see paragraph 8 above).
17. The terms set out at paragraph 10 shall also apply to the additional artwork submitted by the Finalists in the second round of the competition.
18. All Finalists irrevocably agree to participate in such promotional activities and feature in such promotional and PR activities as the Promoters may reasonably require and consent to the use of their name, city of residence and photograph for publicity purposes in any and all media.
19. The Judging Panel will select a winner. The winner will be the entrant who, in the decision of the Judging Panel, is an illustrator of high quality, with a grasp of narrative, pacing and characterisation and who is the most suitable illustrator for Beauty and the Beast and who is able to create the most appealing and commercial picture book for the 3+ age group.
20. The winner will be chosen no later than 31 October 2011. The winner will be notified by telephone and/or email, and will need to respond not later than 5 working days from the notification as to whether they are willing and able to accept the prize. If a selected entrant does not meet all of the terms and conditions, or does not reply by the deadline another entrant may be selected to be the winner by the Judging Panel from the remaining eligible entries.
The Prize
21. The winner will receive a publishing contract with HarperCollins for world rights (upon identical terms to the Contract) worth at least £6,000 (in accordance with paragraph 22) to illustrate Beauty and the Beast written by Michael Morpurgo. Publication will be subject to the winner's acceptance in writing of, and compliance with, the Contract. All decisions made in relation to the book including the nature, circumstances and extent of publication shall be determined by HarperCollins in its sole discretion, however it is currently intended that the book shall be published in 2012 in the United Kingdom and throughout the world.
22. Subject to the Contract, the winner will be entitled to the following payments (by way of advance):
a. £2,000 on signature of the HarperCollins Contract;
b. £2,000 on delivery and acceptance of the final artwork for publication;
c. £2,000 on first publication of the book.
23. The winner of the competition must:
a. agree to complete the final artwork as agreed with HarperCollins by 31 December 2011; and
b. subject to the Contract, grant HarperCollins an exclusive worldwide sub licensable right and licence to use the artwork provided by the winner in relation to the book and in any and all media in perpetuity and without further payment.
24. The prize is non-transferable and there is no cash alternative.
General
25. The decisions of the Judging Panel in all matters are final and no correspondence or discussion shall be entered into.
26. Copyright in all artwork provided by entrants remains with that entrant. However, by entering the competition, each entrant irrevocably grants the Promoters the licence and right to use and reproduce their entry or an edited form of their entry in any form or format for (i) the purposes of advertising, marketing or use in point of sale and (ii) for such internal business purposes as the Promoters shall determine. Although the Promoters would normally intend to show entrants name with any use of your entry and artwork, each entrant agrees for various reasons this may not always be possible.
27. The Promoters reserve the right to exclude any entrant from this competition in the event that the Promoters reasonable believe an entrant has broken these terms and conditions.
28. In the event of circumstances beyond its reasonable control, the Promoters reserve the right to withdraw, amend or cancel this competition without notice including that the Promoters reserve the right to amend the specification of the prize and these terms. However every effort will be made to avoid undue disappointment to entrants and to provide a prize of similar quality and value. Details of any changes will be posted on www.waterstones.com.
29. The Promoters assume no responsibility for lost, stolen, delayed, damaged, illegible or misdirected entries or for any failure of the website during the competition period.
30. The name/county of the winner will be published on www.waterstones.com/picturethis or you can send a stamped addressed envelope marked Picture This Winner to Waterstone's Booksellers Limited, Capital Court, Capital Interchange Way, Brentford, Middlesex, TW8 0EX after 31 December 2011.
31. The email address and phone number you provide on entering this competition will only be used by the Promoters to contact you in relation to this competition, and will not be shared with other companies. Waterstones's privacy policy can be found at: www.waterstones.com/waterstonesweb/pages/help-privacy-policy/100000019/
32. These terms and conditions shall be governed by and constructed in accordance with the laws of England and Wales and the courts of England shall have exclusive jurisdiction in relation to any disputes arising there from.
Promoters: Waterstone's Booksellers Limited (Capital Court, Capital Interchange Way, Brentford, Middlesex TW8 0EX) and HarperCollins Children's Books (a division of HarperCollins Publishers Limited of 77-85 Fulham Palace Road, Hammersmith, London W6 8JB). Please email picturethis@waterstones.com if you have any queries that are not covered by these terms and conditions.
